Business Meeting

2024 WSFS Business Meeting Issues Apology Resolution

~ Kevin Standlee

The following resolution passed at the 2024 Business Meeting of the World Science Fiction Society:

BE IT RESOLVED, that the World Science Fiction Society apologizes unreservedly to the nominators and voters of the 2023 Hugo Awards for any failures in the administration of the 2023 Hugo Awards; and

The World Science Fiction Society apologizes unreservedly to all nominees, finalists, and winners of the 2023 Hugo Awards for any failures in the administration of the 2023 Hugo Awards as well as any harm which may result from those actions; and

The World Science Fiction Society specifically and unreservedly apologizes to R.F. Kuang, author of Babel; Congyun “Mu Ming” Gu, author of “Color the World”; Hai Ya, author of Fongong Temple Pagoda; Neil Gaiman, author/writer for The Sandman; Paul Weimer; and Xiran Jay Zhao for their exclusion from the 2023 Hugo Award and/or Astounding Award Final Ballots.

Sophia Xue has provided the following Chinese translation of the official resolution:

世界科幻协会为2023年雨果奖评选过程中的任何失误，向2023年雨果奖的提名者和投票者表示毫无保留的歉意；

世界科幻协会为2023年雨果奖评选过程中的任何失误以及由此可能造成的任何伤害，向2023年雨果奖的所有获提名者、入围者和获奖者表示毫无保留的歉意；

世界科幻协会尤其向以下个人表示毫无保留的歉意：匡灵秀（R.F. Kuang）（《巴别塔》作者）、慕明（顾从云）（《涂色世界》作者）、海漄（《尽化塔》作者）、尼尔·盖曼（Neil Gaiman）（《睡魔》作者/编剧）、保罗·韦默（Paul Weimer）、赵希然（Xiran Jay Zhao），因为他们被排除在2023年雨果奖和/或惊奇奖决选名单之外。

Consultative Vote on Independent Film Hugo Awards Proposal

~ Kevin Standlee ~ 1 Comment

[From an announcement from Glasgow 2024 posted July 25, 2024]

Glasgow 2024 has announced an innovative consultative vote on a proposed change to the Hugo Award categories. This proposed change, initially passed by the 2023 WSFS Business Meeting in Chengdu, would create two new Hugo Award categories, the Best Independent Short Film Award and the Best Independent Feature Film Award. This change would have to be ratified by the 2024 WSFS Business Meeting in Glasgow to take effect, with the first Hugo Awards in these categories being given out at the 2024 Worldcon in Seattle, USA.

All individuals holding WSFS Memberships have been invited to express their views on this proposal. The results of the consultative vote are not binding but are expected to inform the 2024 Business Meeting’s debate and decision.
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2023-24 WSFS Constitution and Standing Rules Posted

~ Kevin Standlee

The updated version of the WSFS Constitution for 2023-24 and the Standing Rules for governance of the 2024 WSFS Business Meeting have been posted to the WSFS rules page.

The 2023 WSFS Business Meeting minutes, Business Passed On to the 2024 WSFS Business Meeting, and updated Resolutions and Rulings of Continuing Effect as of the end of the 2023 WSFS Business Meeting are being prepared and we will post them as soon as they are made publicly available.

2023 WSFS Business Meeting Video Posted

~ Kevin Standlee

A playlist of video recordings of the three sessions of the 2023 WSFS Business Meeting in Chengdu, China, is now available on YouTube. The meeting was conducted in both English and Chinese, with simultaneous translation provided, but it was not possible to include the translation audio with this video. If alternative versions that include all of the translated material become available, we will post about them here.

2023 WSFS Business Meeting Agenda Published

~ Kevin Standlee

Chengdu Worldcon 2023 published the Agenda of the 2023 WSFS Business Meeting on their website on October 8, 2023. A Chinese-language version of the agenda is also available.

The 2023 WSFS Business Meeting will be held in the Meteor Museum at the World Science Fiction Park in Chengdu, Sichuan, China, meeting on October 19, 20, 21, and if necessary, 22, 2023, with each day’s meeting starting at 10:00 AM China Standard Time. All WSFS members present at the convention may attend, participate, and vote on matters before the meeting. The Business Meeting team plans to record the meetings and post them to the YouTube Worldcon Events channel as soon as possible; however, this is dependent upon bandwidth and technology available to the team, and the recordings may not be posted until after this year’s Worldcon concludes. We do not know if Chengdu 2023 intends to live-stream the Business Meeting.

Send inquires about the 2023 WSFS Business Meeting to wsfs_bm2023@wsfs.org.

2021-22 WSFS Constitution, Standing Rules, and Business Passed On Published

~ Kevin Standlee

The official versions of the 2022 WSFS Constitution, Standing Rules for the 2022 WSFS Business Meeting, and Business Passed on to the 2022 WSFS Business Meeting from the WSFS Business Meeting held at Worldcon 79, DisCon III in Washington DC are now available from the WSFS Rules page. This includes the Minutes of the 2022 WSFS Business Meeting, the updated Resolutions and Rulings of Continuing Effect as of the conclusion of the 2022 WSFS Business Meeting, and links to the video recordings of the 2022 WSFS Business Meeting.

The 2021 Business Meeting ratified all proposals passed on from the 2020 Worldcon (CoNZealand in Wellington, New Zealand). All of those proposals were originally adopted at the 2019 Worldcon (Dublin 2019: An Irish Worldcon) in Dublin, Ireland, but were effectively deferred to DisCon III for ratification. (See the 2020 Business Meeting minutes for details.)

Past years’ WSFS Business pages are available at the WSFS Rules Archive page.

2020 WSFS Business Meeting Update

~ Kevin Standlee

CoNZealand, the 78th World Science Fiction Convention, has updated their 2020 WSFS Business Meeting page to reflect adjustments due to the COVID-19 pandemic.

Under WSFS rules, only members physically present at the Business Meeting may participate (make motions, debate, and vote). Because of the travel restrictions that have obliged the convention to move online-only, most members of WSFS will not be able to attend the meeting. Therefore, Acting Presiding Officer Darusha Wehm will chair a minimal meeting scheduled for 10 am (New Zealand Time) on Saturday, August 1st, 2020 in Room 1 of the West Plaza Hotel in Wellington, New Zealand. At this meeting, only time-constrained matters (primarily consideration of Hugo Award eligibility extensions for specific works) will be considered. All other business, including ratification of pending WSFS constitutional amendments, will be deferred to the 2021 WSFS Business Meeting at DisCon III.

The Agenda for the 2020 WSFS Business Meeting, including reports submitted to the meeting, is available from the WSFS Rules page.

CoNZealand encourages members who planned on submitting new business this year to instead submit proposals to the DisCon III Business Meeting.

2019-20 WSFS Constitution, Standing Rules, and Business Passed On Published

~ Kevin Standlee

The official versions of the 2020 WSFS Constitution, Standing Rules for the 2020 WSFS Business Meeting, and Business Passed on to the 2020 Business Meeting from the WSFS Business Meeting held at Dublin in 2019: An Irish Worldcon in Dublin are now available from the WSFS Rules page. This includes the Minutes of the 2019 WSFS Business Meeting, the updated Resolutions and Rulings of Continuing Effect as of the conclusion of the 2019 WSFS Business Meeting, and links to the video recordings of the 2019 WSFS Business Meeting.

Past years’ WSFS Business pages are available at the WSFS Rules Archive page.

2018-19 WSFS Constitution, Standing Rules, and Business Passed On Published

~ Kevin Standlee

The official versions of the 2019 WSFS Constitution, Standing Rules for the 2019 WSFS Business Meeting, and Business Passed on to the 2019 Business Meeting from the WSFS Business Meeting held at Worldcon 76 in San José are now available from the WSFS Rules page. This includes the Minutes of the 2018 WSFS Business Meeting and the updated Resolutions and Rulings of Continuing Effect as of the conclusion of the 2018 WSFS Business Meeting and links to the video recordings of the 2018 WSFS Business Meeting.

Past years’ WSFS Business pages are available at the WSFS Rules Archive page.

2018 Business Meeting Video Published

~ Kevin Standlee

Recordings of the 2018 WSFS Business Meeting, held over the second, third, and fourth days of Worldcon 76 San Jose, are available online in the 2018 WSFS Business Meeting (Higher Quality) playlist on the Worldcon Events YouTube channel. These recordings are higher quality than the “video thumbnails” published in short segments during the business Meeting itself, but take longer to generate and upload. Recent Business Meetings have uploaded the lower-quality videos relatively quickly (sometimes while the meeting was still going on), then published the higher-quality video later as bandwidth permits.

The minutes and official papers of the 2018 WSFS Business Meeting are in preparation. When they are complete, they will be published on the Constitution/Rules page.